Your team's time is too valuable for manual work.

Arca helps growing businesses automate the repetitive tasks slowing them down, without hiring a dedicated AI team or committing to expensive software.

Book a free audit See how it works

Free 45-minute audit. No pitch. No obligation.

Who we work with

Insurance brokers Private clinics and dental practices Letting and property management Recruitment agencies Specialist trades Waste management Professional services firms
The problem

Most businesses are losing hours every week to work a machine could do.

Manual follow-ups and reminders

Chasing clients, sending renewal reminders, following up on quotes. All done by hand, every time, by someone who could be doing something more valuable.

Repetitive admin and data entry

Copying information between systems, creating the same documents over and over, processing enquiries manually. Hours gone every week.

No dedicated AI team to fix it

Large companies have entire teams working on this. Most growing businesses do not. So the manual work just carries on, and the gap keeps widening.

How it works

Simple process. Real results.

The AI Audit

A 45-minute call where we map out how your team spends its time and find at least three tasks that could be automated. We send you a written report afterwards whether you work with us or not.

Free

The First Build

We agree on the single highest-impact automation, set a fixed price, and build it. Delivered in two to four weeks. You see it working before you pay the final invoice.

Fixed price

Ongoing Partnership

Most clients want to keep building after the first project. We offer a monthly retainer to continue automating, maintaining, and improving your systems as your business grows.

Optional
What we build

Practical automations that actually get used.

Client onboarding workflows

Automate the paperwork, reminders, and communication that happens every time a new client comes on board.

InsuranceRecruitmentLetting agents

Renewal and reminder systems

Never miss a renewal, follow-up, or deadline again. Automated sequences that go out at the right time to the right person.

InsuranceDentalClinics

Enquiry handling and qualification

Respond to inbound enquiries instantly, gather the right information, and route to the right person without manual effort.

TradesClinicsLetting agents

Document and data automation

Stop copying information between systems by hand. We connect your tools and automate the data flows eating your team's time.

All sectors

Candidate and applicant workflows

Screen CVs, send updates, and keep candidates informed without your team doing it manually for every application.

Recruitment

Invoice chasing and payment flows

Automated reminders that go out at the right intervals, reducing late payments without awkward manual follow-ups.

TradesLetting agents

Book a free 45-minute audit and we will find at least three tasks your team does manually every week that a machine could handle instead.

No pitch. No obligation. Just a clear picture of where automation would make the biggest difference in your business.

Book your free audit

We will reply within one working day to arrange a time.

Who we work with

Built for businesses that are growing, not just surviving.

Good fit

  • 5 to 50 staff
  • At least one process that happens repeatedly every week
  • A team spending time on tasks that feel like they should not be manual
  • Open to trying something new if the case is made clearly
  • Wants a partner not just a one-off project

Not a fit

  • Under 5 staff with no budget to invest
  • Wants AI without a clear problem to solve
  • Needs everything built and maintained entirely in-house
  • Looking for the cheapest possible option
FAQ

Straight answers.

A 45-minute video call where we ask about how your team spends its time, what your current processes look like, and where the friction is. After the call we send you a short written report covering the top three automation opportunities we found and what we would recommend as a starting point. There is no sales pitch on the call and no obligation to do anything afterwards.
First projects are fixed price, agreed before any work starts. The range is typically €500 to €1,500 depending on what is being built. We keep the first project deliberately focused so you can see results quickly without a large upfront commitment.
No. IT support keeps your existing systems running. We build the automated workflows that run on top of them. The two do not overlap and there is no reason to replace or involve your current IT provider.
Yes, completely. Everything we build belongs to you. There are no platform fees, no lock-in, and no ongoing dependency on Arca unless you choose the retainer. You get full access to everything we create.
We agree upfront on exactly what success looks like before any build begins. The first project is scoped tightly around one clear outcome. You see it working before the final invoice is paid.